Aside from expenses, we also have goals. Goals are like mini-savings accounts within our shared checking account that we use to set aside funds for house projects, travel, unexpected health expenses, and other future things. They aren’t long-term savings funds; those go into the savings account or our retirement fund, which is through Social Finance. Goals are a good place, though, to store money that you don’t need on a certain date but you do plan on spending eventually.
Any money that isn’t designated to an expense or a goal goes into what Simple calls Safe to Spend. If expenses are like envelops and goals are like small, short-term savings accounts, Safe to Spend is like a traditional checking account. This is the money we can actually spend. As long as we keep it at or above zero, we aren’t at risk of messing up our budget.
Believe it or not, we don’t keep a lot of money in Safe to Spend. None of my paycheck goes there; I don’t even see it in the account before it gets dispersed to our various expenses. We leave a portion of Katherine’s paycheck in Safe to Spend each week so we have some money for food and fun, but the majority of what comes in never touches Safe to Spend. When we wake up on payday, the money has already been direct deposited and budgeted without us doing a thing. It’s amazing!
This setup is very freeing. We never have to wonder if we’re sticking to our budget because the bank account keeps us on budget automatically. We always know exactly how much we have to spend because there’s literally a number in our banking app called Safe to Spend. Everything else is taken care of because we set it up beforehand.
That’s all in the shared checking account, which is the one we use for almost everything. We also each have our own personal checking account. Every week, we budget a little bit from Katherine’s paycheck to transfer into each account so that we have money for things like hobbies, clothes, and gifts for each other. (I use mine to protect my wife from my ongoing Dunkin’ addiction.) Inside our personal accounts, we can each set up our own expenses and goals if we like.
And then there’s the savings account, which Simple calls a Protected Goal. We can transfer money in and out of it from our checking account, but there’s no way to actually spend money from it. Even if our checking account were to ever overdraft, our savings would be secure. This is where we keep our emergency fund, which we put in place before we got married and have fortunately not had to use yet.
That’s our basic banking setup. I carry two Simple cards: a blue one for our shared account and a white for my personal account. Katherine does the same, except her white card goes to her personal account. For 99% of purchases, we swipe our blue cards or use contactless payment on our phones. Because Simple supports Apple Pay, we’re able to store both cards in our digital wallets.
We do have two credit cards (an Apple Card and a student Discover card I got years ago) that we use to pay some recurring bills, but we pay them off constantly. Every transaction gets paid independently so that it can be pulled from the proper expense, and we never carry a balance for more than a couple of days. The credit cards are really just there to build our credit histories and earn rewards on bigger purchases. They also add a layer of security when we travel so that we don’t have to worry about potentially compromising our actual bank account if someone were to steal our card information.
And there you have it: That’s how my wife and I mange our finances digitally. We don’t use cash, we don’t keep receipts or a ledger book, and we rarely write or deposit a paper check. And it works for us incredibly well.
Why I Love It
In case you can’t tell from the way I gushed above, I’m in love with this setup. I’ve been building and tweaking it for years, and I’m so happy with the way it’s turned out to work for us. I believe this is the best solution out there, and I’m confident that it’s robust and flexible enough to adapt with us as our family changes over time.
The main thing I love about it is how automatic everything is. Budgeting is something I take very seriously, and I used to spend hours every month keeping things straight. Now, I don’t have to think about it most of the time, and if I do have to make a change, it only takes a few taps.
You can’t get that kind of automation with cash. Really, my solution is just applying the traditional envelope-style approach to a digital system, but making it digital changes everything. Budgeting is so much more powerful and easy when you can set it and forget it. It’s not a struggle anymore.
I also love the simplicity of it all. Simple is literally the name of the app, and they deliver on their promise. Everything comes in and out from one main place. I never have to worry about carrying the right card or going by the ATM or making sure I have my checkbook. As long as I have my phone, I’m good most places. And if I absolutely have to, I can use my blue Simple card.
Do I need to keep a ledger book to ensure I don’t overdraft? Nope. My transaction list and Safe to Spend instantly update. Receipts? Forget about ‘em. I can even get a notification on my watch every time my card is swiped, so if something funny is going on, I’ll know it immediately. It’s just so easy.
Most of all, I love the peace of mind this approach gives me. I’ve always been very money-conscious, and before Katherine and I got married, I worried a lot about providing for my family and making sure we got by. Once we sat down together, worked out a budget, and started automatically setting money aside, I knew I didn’t have to worry anymore. It was all taken care of.
The part of my brain that used to be preoccupied with worrying about budgets and bills is now free. I have peace because I know it’s all taken care of. And that kind of calm is worth more than any amount of cash.
Tradeoffs
That’s not to say this approach is absolutely, objectively perfect. The truth is that any financial system is going to come with drawbacks. You just have to find the one with the tradeoffs you can stand. None of these are dealbreakers for me, but it’s good to be aware of them.
First of all, Simple and cash do not work well together. If someone gives me cash or I need to give someone else cash, I’m in for some pain. Because there aren’t any branches where I can make deposits, the only way I’ve found to get cash into my account is to buy a money order and deposit it like a check I’ve written to myself. The fee to buy a money order is less than a dollar, but going to Moneygram gets old after a while.
When someone gives me cash, I usually do something a little more creative: I buy a Walmart gas card with it. Then I go into my Simple app and transfer that amount of money from my Gas goal to wherever I wanted that cash to go. That way, I don’t have to deal with cash, I can use the gas card the next time I fill up, and all of my money is where I want it to be. It’s a little roundabout, but it works.
As far as giving cash to others, I try to avoid it at all costs. Most people have the Cash app, Venmo, or Apple Pay at this point. But on those rare occasions I do need to give money to someone who only deals in cash, I have to go to an ATM. Simple has a network of ATMs around the country, and several of them are close to where I live and work. But going out of my way to get cash just isn’t something I like to do.
Using checks can be similarly frustrating. For a long time, Simple didn’t offer checkbooks to customers. Instead, you had to use the app to ask the bank to mail a check to someone on your behalf, and they’d do it within a week or so. Now, I can order a checkbook for either my shared or personal checking account for a small fee.
I don’t carry a checkbook, but I do keep checks around for the rare occasion when I do need one. It usually happens when I hire someone to do work on my house. I want to pay in something more official than cash, but they don’t accept cards, so I have to write a check. It’s not my favorite thing to do, but it works.
I hope that over time, cash and checks will go away. As more people move to handling their money digitally, they’ll be more willing to accept forms of payment like Apple Pay and Venmo. And more businesses are setting up debit card readers like Square every day. I’ll be able to avoid cash and checks completely someday, but until then, my setup isn’t optimized to deal with them.
As with any technology platform, Simple isn’t without its bugs. One of my favorite things about the app that I haven’t mentioned yet is that you can rename all of your purchases in the transactions list. The app still keeps the official, ugly transaction name that appears on your statement in the background, but you can clean up the transaction list to make it more readable for you. You can even assign a spending category for different stores and set them up to automatically pull funds from certain expenses and goals. This is great.
What’s not great is when this renaming and categorizing feature goes berserk. It works great most of the time for most things, but I’ve run into a couple of persistent issues that drive me up the wall. For example, I once renamed a credit card payment “AT&T” since it was going towards my phone bill, and now, every credit card payment shows up as “AT&T.” I’ve tried changing it to “Apple Card” and checking the box to apply that name to future transactions, but it doesn’t work.
So every time I make a credit card payment, I have to change it from “AT&T” to something else. It’s not a huge deal because I rename every credit card payment to be more precise anyway, but it’s still annoying.
What’s worse is when categorization goes wrong. I somehow by mistake once categorized a Hobby Lobby purchase as a water expense, so the next time we went in to buy something, the app tried to pull the funds from my water bill budget. It was a bit of a mess that I had to clean up, but it was just one of those weird issues that can crop up in apps from time to time. These things happen very rarely, and I’ve learned to fix them when they do, but it’s something I have to be prepared for.
Finally, there is the issue of security. While Simple is a great bank with the highest safety standards possible, there’s always the possibility someone can somehow skim your debit card information and fraudulently spend your money. Thankfully, the bank’s support team is quick and helpful, and the one time we had a question about a charge that showed up on Katherine’s account, they were able to get it resolved almost immediately.
Anytime money is involved, some people are going to try to find ways to take advantage. I’d much rather have my debit card information stolen than a wallet full of cash. At least I can dispute the charges on my debit card and get my money back in a timely manner. Yes, digital payments have their own vulnerabilities, but so does every money system. I still think the digital approach is the most secure of all the options available.
Closing Remarks
That’s my digital-first system for handling finances in all its glory. I hope you enjoyed reading all of the details, as well as the advantages and drawbacks I see in my approach. Clearly, I believe this is the best setup available. I know it works remarkably well for me.
Of course, I also recognize that a setup like this does not and cannot work for everyone. A good number of people in my country are still unbanked for a number of reasons, and they have to rely on cash to survive. While digital solutions for these folks are starting to emerge, I understand that my more mainstream take just isn’t an option for some.
And even for those of us who do have bank accounts, all the budgeting advice in the world can’t fix unfair wages and unmanageable living costs. When someone is struggling just to get by, the accompanying stress is more than enough to handle. People who don’t make enough to live don’t need a 3,500-word manifesto from me on the benefits of digital banking. They need to be paid a fair wage.
I hope I haven’t given you the impression throughout this article that I’m some ignorant, privileged fintech bro. I am completely aware of the privilege I have to even be able to discuss these matters in public. I’m extremely blessed that I don’t have to worry about where my next meal is coming from or whether or not I’ll be able to pay my bills next month, and I do not take that lightly. I understand that money is a sensitive subject, especially right now, and I would never want to offend or put off anyone through my discussion of it.
So if you’ve read through this article and think I’m a jerk for talking openly about finances and budgets during such a difficult period for many people, I apologize. I completely understand that this is not a good time for everyone to be focusing on their financial practices.
But for those who are thinking these things through right now and looking for the best solution, I hope that what I’ve shared has been helpful. Maybe the system you end up with doesn’t look exactly like mine, and that’s okay. Everyone’s circumstances are different and require different solutions.
But I believe that many of the principles remain the same. Staying proactive about our finances, planning ahead, and automating as much as possible are practices that I think can benefit us all when thinking through our financial approaches. And I believe these practices are only being enhanced by the digital tools that are available to us today.
Call me a nerd if you like, but I’m optimistic about the future of finance and the digital solutions that will make it possible. Every advancement makes handling our money more convenient than ever. I’m always on the lookout for ways to make my setup even more efficient, and I can’t wait to see what comes next.
But for now, I’m extremely pleased with the system I have in place, and I’m happy I got to share it with you today. Thanks for reading, friends! Hope you have a great week.